How it works!
The Agile Steering Board is the key piece of a regular session that is set up for all relevant teams and stakeholder incl. management. The board should be set up on a dedicated spot or room that fits all people you need to invite. You can easily invite remote teams too by placing a camera on the board and make people attend via video conference. Then you walk the board the same way you´re used to do it with a Kanban board: start from the right (What has been achieved?) and go to the left side (What are we going to work on?). Each team representative gives a short update on the done work, upcoming work and KPIs. Potential impediments and dependencies are raised and revealed immediately as they are identified. The biggest benefit of an Agile Steering Board is the transparency it creates and its power to remove obstacles on the spot. Make use of these benefits as much as possible.
Especially if the board is set up for C-level attendees usually all product teams as well as department representatives from marketing, sales, customer service, legal, data analytics and so on are invited. The invitation and facilitation have to come from the management clearly! That´s a crucial point as only in this way you´ll get the according commitment from all sides and provoke management decisions fast.
Agile Steering Boards for Product Leads require that your Product Team Lead and all relevant product teams e.g. B2C and B2B product team, platform team and mobile teams etc. are present. Please do not forget your friends from marketing, sales or data analytics and so on. Whoever, you think has an interest and stake in contributing to the overall customer value should be invited.
How often should a session take place?
This depends on the flight level: for C-level boards I recommend a bi-weekly rhythm of 60 minutes max. For Product Leads more frequent sessions might make sense e.g. a weekly rhythm. However, if you feel that is too much, extend it to twice a month up to once a quarter depending on your needs.